This document is a contractual agreement made between: Shankara Narayanan (referred to hereafter as “Photographer”) and Client.
MINI SESSION: Client is guaranteed up to time specified below of shoot time. Mini sessions are limited time wise, so groups of 4 or more may require additional sessions which will be disclosed at the time of booking.
CANCELLATION/POSTPONEMENT: Client understands that by entering into this agreement, Photographer is foregoing other photographic jobs. In the event of a cancellation or postponement of the portrait session/agreement by Client, the amounts paid are non-refundable. Deposits are transferable if a date change is necessary. Forty-eight hours’ notice of postponements or cancellations is appreciated.
WEATHER: If it is not possible for a session to take place on a scheduled day due to weather, Photographer and Client will reschedule on an agreed date at the earliest date possible, with no additional charge.
COOPERATION/NO SHOWS: Photographer is not responsible if Client and/or key individuals fail to appear or cooperate during portrait sessions. If the photo session must be rescheduled due to clients cooperation where the photographer has traveled to reach the destination, additional travel fees will apply. Because mini sessions are scheduled on a very tight basis, any amount of time the client is late will be deducted from their session. Client agrees to try to arrive 10 minutes before their time slot to prevent this.
COPYRIGHT: All images are copyrighted to and remain the property of Shankara Narayanan.
CLIENT’S USAGE: Client is obtaining prints for personal use only, and shall not sell said prints or authorize any reproductions by parties other than Photographer. Prints for publication (such as editorial, public relations or advertising use) require prior written consent from Photographer. A credit line which reads “Shankars Photography” in type no smaller than that of the related text must appear adjacent to or within all permitted published photographs.
LIMIT OF LIABILITY: We take the utmost care with respect to the exposure, retouching, and transportation of digital captures, proofs and prints. However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond Photographer’s control, Photographer’s liability is limited to the refund of all payments received, or a reshoot can be scheduled at no additional cost. The limit of liability for partial loss or damage of originals shall be a prorated amount of the total amount, based on the percentage of originals lost or damaged. In the unlikely event that Photographer is injured or becomes too ill to attend the portrait session, Photographer will make every effort to reschedule to the earliest possible date.
PORTRAIT FEES: Portrait fees include a session and an online folder with agreed upon images in hi-resolution from the session. Portrait fees are determined in advance based on the number of individuals to be photographed and the location of the photo shoot and will always be announced at the time of the mini session release. The balance of the session fee is due on the day of Client’s portrait session, and is payable before shooting begins. Clients must bring the session fee, payable by either check or cash, to the session. Please no exceptions.
PORTFOLIO USE: Photographer may use approved Photographs for non-commercial, non-publication purposes to promote Photographer’s work, including promotional cards and portfolios, provided the Photographs are not displayed or transferred over the Internet.
RETOUCHING, CONVERSIONS AND DIGITAL FILES: Standard retouching includes light blemish and stray hair removal. Complex retouching includes such changes as the removal of scars or heavy blemishes. Tonal conversions include converting color images to black-and-white. Files are automatically lightly retouched and available in color and black and white for no added fee. Complex retouching may result in an additional fee.
Low-resolution digital files are provided in jpeg format at 640 x 480 resolution for free with your session. Client understands prints must not be made from these low-resolution images and are for your digital viewing only.
Hi-resolution digital files are delivered via online within two weeks of your session as well as a print release.
ENTIRE AGREEMENT: This agreement contains the entire understanding between Photographer and Client. It supersedes all prior agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived.